Next stop
Later today
$1,120.00
$96.00
$68.60
Amount due$1,284.60
On file for this account
VAN NUYS AUTO BODY
14225 VICTORY BLVD10428
14225 VICTORY BLVD10428
PAY TO Discount Tire & Service Centers $ 1,284.60
⑈322271627⑈ 000‖4471‖ 10428
Lay the check flat and fill the frame. Edges snap on their own.
Front
Back
Saved for this account
Account••••7702
Account holderVan Nuys Auto Body
Available credit$8,400.00
Promotional terms
Cash tendered
$0.00
Change due
$0.00
Check ••••4471
$800.00
Visa ••••4242
$484.60
Invoice total$1,284.60
Allocated$1,284.60 ✓ balanced
Remaining$0.00
ReasonInsufficient funds
ProcessorDeclined at issuer, not a network error
Retry allowedYes, different tender
Try something else
Canoga Park Tire Pro
Queued
Reseda Fleet Services
Queued
What does not queue
✓
Approved
$1,284.60
Authorization04B21X
MethodVisa ••••4242
Taken byR. Alvarez · Truck 12
Sign above with a finger. This one really draws.
Credit cards
$5,120.15
4 payments
Synchrony
$1,480.00
1 payment
Payment HQ · ACH
$3,412.60
3 checks
Cash to drop
$340.00
1 payment · bag 12-07
Collected today
$10,352.75
Matches the invoices assigned to this truck
Offline queue
Live payment board
Mon Jul 27 · 2:14 PM · 6 trucks out
| Driver | Stop | Invoice | Method | Amount | Status | Time |
|---|---|---|---|---|---|---|
| R. Alvarez Truck 12 |
Van Nuys Auto Body | 48210 | Visa ••4242 | $1,284.60 | Approved | 2:14 PM |
| M. Ortega Truck 7 |
Panorama Auto Center | 48198 | Check → ACH | $1,940.00 | Submitted | 2:11 PM |
| D. Whitfield Truck 4 |
Sun Valley Fleet | 48203 | MC ••8831 | $3,208.40 | Declined | 2:08 PM |
| D. Whitfield Truck 4 |
Sun Valley Fleet | 48203 | Visa ••1180 | $3,208.40 | Approved on retry | 2:09 PM |
| J. Pena Truck 3 |
Northridge Tire & Lube | 48186 | Synchrony ••7702 | $1,480.00 | Approved · 6 mo | 1:58 PM |
| L. Nguyen Truck 9 |
Reseda Fleet Services | 48214 | Cash · bag 12-07 | $612.00 | Logged | 1:51 PM |
| C. Barrios Truck 15 |
Canoga Park Tire Pro | 48219 | Check → ACH | $2,940.15 | Queued offline | 1:44 PM |
| M. Ortega Truck 7 |
Chatsworth Auto Works | 48177 | Visa ••9021 | $864.20 | Approved | 1:39 PM |
Every row here used to be a phone call. The driver reads digits, someone in the office decides the card brand and the fee, then writes it into a spreadsheet. When four drivers call at once, three of them wait and the customer watches them wait.
Exceptions only
31 payments today · 3 need a person · 28 stay closed
Check amount does not match the invoice
Reseda Fleet Services · INV 48214 · check reads $621.00, invoice is $612.00. Caught at capture, before it went to the bank. Driver photo is attached.
Cash bag not dropped
Truck 9 · bag 12-07 · $612.00 logged at 1:51 PM, no drop scan at the warehouse yet. Ages into an alert at close.
Two payments still queued offline
Truck 15 · Sherman Way dead zone · $2,940.15 and $612.00. Captured, not yet sent. Auto-syncs when the truck reaches signal.
Declined card, recovered by the driver — closed
Sun Valley Fleet · INV 48203 · Mastercard ••8831 declined 2:08 PM, Visa ••1180 approved 2:09 PM. One minute, no call, no open item.
Resolved
This is the whole point. The office opens the exceptions, not the day. Twenty eight payments that matched are never touched by a human.
Day close and deposit
Mon Jul 27 · 6 trucks · 31 payments · $48,912.40
Credit cards
$28,416.80
Deposited
Batch settled 5:02 PM. Net of fees, tied to 19 invoices.
Synchrony
$6,240.00
Deposited
4 contracts funded. Promo fees pulled at settlement.
Payment HQ · ACH
$12,915.60
Not yet
7 checks submitted today, funding next business day. Expected Tue Jul 28.
Cash
$1,340.00
Not yet
1 bag outstanding, $612.00. The rest is in the safe awaiting the bank run.
This is the file the reconciliation dashboard already reads. Same four buckets, same day, same invoice numbers — so nobody rebuilds the tie-out by hand and nobody has to know where the numbers came from.
And when the ERP arrives, this exports to it unchanged. Field capture is where the data is created; the ERP is just the next place it lands. Nothing built here gets thrown away.
And when the ERP arrives, this exports to it unchanged. Field capture is where the data is created; the ERP is just the next place it lands. Nothing built here gets thrown away.
Concept mockup for discussion. Screens show intended behavior, not a working integration; processor names, promotional terms, and settlement timing are placeholders pending confirmation from the processor of record. Card numbers, routing numbers, account numbers, driver names, and customer names are fictional. The wordmark is a CSS recreation and would be replaced with the supplied logo file.
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